Problem
Chasing payments wastes agency time and strains client relationships.
Manual follow-ups and unclear payment status create delays, distract your team from billable work, and introduce friction with clients you want to keep.
Invoice reminders made effortless
Get paid faster without awkward follow-ups
Automate invoice reminders & payment tracking.
Built for US-based agencies that value clear communication and on-time payments.
Solution
InvoicePilot automates reminders, streamlines tracking, and helps you get paid faster.
Schedule smart nudges, see every invoice status in one place, and keep communication professional—so your team stays focused while cash flow improves.
How it works
A simple 3‑step path to faster payments
InvoicePilot automates reminders and tracking so your agency gets paid on time—without the awkward follow‑ups.
Step 1
Connect your invoicing tool
Link QuickBooks, Xero, or your existing workflow in minutes with secure, read‑only access.
Step 2
Set reminder rules
Choose timing, tone, and escalation paths that match your brand and client expectations.
Step 3
Get paid automatically
Automated follow‑ups and payment tracking keep cash flowing with minimal effort.
Built for busy agencies
Everything you need to get paid faster
InvoicePilot combines automation, visibility, and security so your team can follow up confidently and keep cash flow predictable.
- Automated Reminders
- Schedule polite, persistent nudges that adjust to your invoice due dates.
- Real-Time Tracking
- See who viewed, opened, or paid every invoice in real time.
- Multi-Platform Integration
- Connect your invoicing, CRM, and payment tools in minutes.
- Customizable Templates
- Tailor reminder copy and invoice layouts to match your brand.
- Secure Data Encryption
- Protect client data with end-to-end encryption and secure access controls.
- Detailed Analytics
- Track payment velocity, overdue risk, and team performance trends.
Integrations
Connect with the tools you already use
InvoicePilot works seamlessly with leading accounting and payment platforms.
Security & Trust
Your Data, Always Secure.
InvoicePilot is built with enterprise-grade safeguards so your agency can automate collections with complete confidence.
- Uptime Guarantee
- 99.99%
- Bank-Grade Encryption
- AES-256
- Compliance Badges
- SOC 2, PCI
Pricing
Plans built for growing agencies
Choose a plan that keeps invoices moving and payments on time—without awkward follow-ups.
Starter
$19/mo /month
For freelancers and solo agencies. Includes 1 integration, unlimited reminders, email support.
Growth
$49/mo /month
For growing agencies. Includes 3 integrations, branded reminders, analytics, priority support.
Pro
$99/mo /month
For established agencies. Unlimited integrations, advanced analytics, custom onboarding, dedicated support.
Testimonials
Trusted by agency owners who value clear, automated payment follow‑ups
Short, real stories from teams who got paid faster without awkward reminders.
“We set up InvoicePilot in an afternoon and it immediately reduced late payments. The tone is professional and on‑brand.”
Maya Chen
Founder, Harborline Creative
“The automated reminders feel human and respectful. Our average time‑to‑pay dropped by 9 days, and my team can finally focus on client work.”
Jordan Reed
Owner, Northside Studio
“InvoicePilot keeps every client on the same schedule. Clear tracking means no more awkward follow‑ups.”
Priya Patel
Co‑founder, Metric & Co.
“It’s the first tool that made receivables feel effortless. The reporting keeps us accountable week to week.”
Diego Santos
Managing Partner, Forgeway Agency
“Clients appreciate the consistency, and our cash flow is more predictable. It’s become part of our standard process.”
Emily Clark
Director, Beacon Digital